Senior Accounts Payable Specialist
Job Description
- 5+ years of high-volume Accounts Payable experience (100+ invoices/day)
- Strong experience processing ACH payments
- Proven ability to investigate and resolve invoice/payment discrepancies independently
- Experience working in a paperless AP environment
- Proficiency in Microsoft Excel
- Process and manage a high volume of invoices (100+ per day) in a fully electronic AP environment
- Review, code, and ensure proper approvals and documentation for all invoices
- Manage AP inbox and maintain organized electronic records
- Investigate and resolve invoice discrepancies, missing payments, and vendor inquiries
- Proactively track down outstanding issues and follow through to resolution
- Prepare and process vendor payments, with a strong focus on ACH transactions
- Monitor payment schedules to maximize discounts and ensure accurate tax handling
- Support vendor setup and maintenance, including W-9 collection and banking verification
- Reconcile purchase orders, receipts, and invoices within the ERP system
- Review invoices on hold and coordinate with internal teams for timely resolution
- Run and validate sales tax reports
- Process commissions, freight invoices, and other specialized transactions
- Assist with accruals, month-end close, and account reconciliations
- Support year-end audit requests and prepare 1099 filings
- Identify opportunities to streamline and improve AP processes
- Manage AP/AR shared mailboxes and incoming documentation
- Support ad hoc projects and departmental initiatives
- Bachelor’s degree in Accounting, Finance, or related field preferred
- 5–7 years of Accounts Payable experience in a high-volume environment
- Experience with ERP systems (QAD preferred)
Qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or genetic information.
Meet Your Recruiter
Mike Schmitz
Technical Recruiter
If you're a skilled professional in engineering, manufacturing, or life sciences and you're exploring your next career move—I'm here to help.
I’m a Senior Technical Recruiter and Team Leader who’s passionate about connecting great people with great companies. I specialize in placing candidates in roles within product, equipment, food/beverage, and pharmaceutical manufacturing, and I work closely with some of the most respected employers in the industry.
My approach is consultative, transparent, and relationship-driven. I’ll take the time to understand your goals, skills, and preferences—and then help you navigate the search process with confidence. From resume tips and interview prep to timely feedback and honest communication, my goal is to make your job search feel less stressful and more strategic.
I’ve worked with professionals at all levels—from early career to senior leadership—and I’m always looking to expand my network of talented candidates. Whether you’re actively on the market or just curious about what’s out there, I’d love to connect.