Project Coordinator
Job Description
- Serve as a primary point of contact for prospective and existing customers throughout the sales and project process
- Follow up on incoming leads, customer inquiries, quotes, proposals, and open opportunities
- Gather project details from customers to clearly understand product needs, scope, specifications, timelines, and delivery requirements
- Assist with preparing quotes, proposals, and basic estimates
- Coordinate with internal sales, estimating, operations, and production teams to support project needs
- Track active projects, customer communications, quote status, timelines, and next steps
- Enter, update, and maintain accurate customer and project information in HubSpot CRM
- Help coordinate product availability, order details, and delivery timing with internal teams and customers
- Participate in weekly project follow-up meetings and provide updates on open items
- Organize customer files, project documentation, specifications, and communications
- Help resolve customer questions or project issues throughout the sales and coordination process
- Manage incoming calls and direct inquiries to the appropriate team members as needed
- At least 2 years of experience in sales coordination, project coordination, customer service, estimating support, or project management
- Experience working with building materials, construction materials, architectural products, fabrication, or a related industry is strongly preferred
- Previous CRM experience is required; HubSpot or Salesforce experience is a plus
- Strong customer communication skills with the ability to ask detailed questions and follow up consistently
- Highly organized with strong attention to detail and the ability to manage multiple projects and priorities
- Comfortable with data entry, tracking information, and maintaining organized project records
- Microsoft Office proficiency
- Experience reviewing plans, specifications, or project-related documents is a plus
Meet Your Recruiter
Sabrina Herrera is a seasoned Technical Recruiter with a knack for establishing genuine connections with candidates and continuously expanding her expertise in various roles and industries. With one year of dedicated service at Sterling and an impressive 15-year journey in the recruiting arena, Sabrina has become a respected figure in talent acquisition.
As a Technical Recruiter, Sabrina's ability to build strong relationships with candidates sets her apart. She values the opportunity to understand each individual's unique strengths, aspirations, and career goals, ensuring she can guide them toward the most suitable and fulfilling opportunities.
Having spent 15 years in the recruiting domain, Sabrina's experience spans diverse industries and roles. She embraces the challenges of exploring new fields, consistently striving to expand her knowledge and expertise. Her dedication to continuous learning allows her to stay at the forefront of emerging trends and best practices in the recruitment landscape.
Sabrina advises fellow professionals to cultivate a curious mindset and actively seek new challenges and projects that push the boundaries of their abilities. Embracing the unknown and venturing into uncharted territories can lead to personal and professional growth, ultimately elevating one's effectiveness in the field of recruitment.