HR Administrative Assistant

Naples, FL 34104

Employment Type: Contract to Perm Job Category: Human Resources Job Number: Ab455334125 Compensation: $22-24 / hour

Job Description

Title: HR Administrative Assistant – Bilingual in Spanish
 
Location: Naples, FL - 100% Onsite
 
Duration and hire type: Contract
 
Overview: Sterling Engineering / Staffing is currently looking for an HR Administrative Assistant for one of our clients in the Naples, FL area. Sterling has a rich history of delivering top talent to our clients. We are a nationwide Staffing Firm with over 100 clients and works primarily with Fortune 1000 corporations.
 
Job Description:
Perform routine clerical and administrative functions such as organizing, answering the phone, and providing general information to employee’s and vendors. This position will also include minimum HR duties such as posting job ads, updating HR databases, monitoring, and administering time attendance and payroll, and processing employees’ requests. Our HR administrative assistant position requires excellent organizational skills and the ability to handle sensitive information confidentially.
 
Duties and Responsibilities:
  • Answer telephones and questions, take messages, or transfer calls to appropriate individuals
  • Greet visitors, answer inquiries, and direct them to the appropriate people according to their needs
  • Provide information to supervisors, co-workers, and subordinates
  • Operate a variety of office equipment, telephones, scanners, fax, copiers etc.
  • Use computers for various applications, such as database management and Microsoft Outlook
  • Create, maintain, enter, and review information in PeopleSoft, LN/SAP, and other databases
  • Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations or expense, statistical, or monthly reports
  • Knowledge of laws regarding employee benefits, leave and accommodations
  • Strong interpersonal skills and ability to work with individuals at all levels
  • Coordinate with Senior Leadership on employee initiatives
  • Experience managing and leading teams
  • Strong computer skills to include HRIS and Microsoft Office
  • Maintains confidentiality of personal records and employment data
  • Serve as a point of contact to employees for HR related topics
  • Interprets HR Policy and resolves matters pertaining to employee benefit programs
  • Maintains information systems, prepares appropriate documentation, and processes necessary paperwork
  • Support recruitment, retention and hiring efforts
  • Identify, create, and conduct employee training as needed
  • Process payroll as utilizing Kronos
  • Produces and submits reports on general HR activity
  • Scan documents into appropriate employee files
  • Process employees’ requests and provide relevant information
  • Coordinate HR projects, meetings, and training seminars
  • May perform duties outside of HR such as safety and operations support
Education/Training:
  • High school diploma or equivalent required
  • Associate degree or higher level of education preferred
  • Detail oriented and thorough in completing work tasks
  • Honest and ethical
  • Pleasant with others on the job and displaying a good-natured, cooperative attitude
  • Reliable, responsible and dependable
Qualifications and Experience:
  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology
  • Knowledge of principles and processes for providing customers and personal services
  • This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
  • Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources
  • Strong ability to multi-task
 
Qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or genetic information.

Meet Your Recruiter

Kajal Patel
Technical Recruiter

Kajal Patel is a dedicated Technical Recruiter specializing in the Transportation industry. With a successful track record at Sterling and a wealth of experience spanning five years in the recruitment field, Kajal is a driving force in talent acquisition.

As a Technical Recruiter in the Transportation sector, Kajal understands the nuances of the industry and the unique demands it entails. Her experience and insights enable her to guide candidates and clients effectively, ensuring a seamless match that benefits all parties involved.

With her experience, Kajal has developed a keen understanding of the recruitment landscape. Her advice to never ghost potential employers and maintain open communication with recruiters is a testament to her professionalism and dedication. Kajal recognizes that such practices can impact immediate opportunities and future prospects, potentially hindering one's career growth.

As one of the most respected names in engineering staffing, Sterling has hundreds of opportunities with top employers. If you’ve got a friend or colleague seeking their next move in engineering, we could have their next opportunity. We offer a referral bonus for every referral that we place. Submit referral now. 

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About Naples, FL

Embrace new beginnings in Naples, Florida! Dive into our job listings to discover exciting career opportunities in this vibrant coastal city. Naples beckons with its pristine beaches, upscale shopping destinations like Fifth Avenue South and Waterside Shops, and a thriving arts scene with venues like the Artis-Naples cultural center. Indulge in the local cuisine featuring fresh seafood and farm-to-table dining options. With a rich cultural heritage, proximity to the Everglades, and renowned golf courses, moving your career to Naples means enjoying a mix of work and play like no other. Explore job opportunities in Naples today and unlock a world of possibilities!