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Executive Admin

Buffalo Grove, IL 60089

Employment Type: Contract Job Category: Administrative Job Number: 54913668 Compensation: $35-45 / hour

Job Description

Executive Administrative Assistant
Pay: $37-43/hr based on experience
Schedule: Monday–Friday, 8:00 AM – 4:30 PM
Location: Onsite in Buffalo Grove, IL

Interview Process: Teams interview
Employment Type: Contract to hire
 
About the Company
Our client is a global manufacturer specializing in drug delivery systems for the pharmaceutical and biotechnology industries. They design and produce highly regulated medical devices including inhalers, injectable systems, ophthalmic delivery solutions, and other precision drug delivery components. The organization operates in a compliance-driven, FDA-regulated environment with a strong focus on quality, confidentiality, and operational excellence.

Position Overview
We are seeking an experienced Executive Administrative Assistant to support the Director of HR and Plant Manager. This position is covering a leave of absence and is expected to run through early April, with a strong possibility of extension if the employee does not return.
The ideal candidate must have prior experience in an executive administrative role and be comfortable working in a fast-paced, highly confidential environment. This individual will be exposed to sensitive financial and organizational information and must demonstrate professionalism and discretion at all times.

Key Responsibilities
  • Manage complex executive calendars and scheduling
  • Plan and coordinate company events and meetings
  • Prepare and process expense reports
  • Serve as a customer-facing representative when needed
  • Attend executive meetings and record detailed meeting notes
  • Support leadership with administrative reporting and documentation
  • Handle confidential and financial information with the highest level of discretion
  • Provide general administrative support to senior leadership

Qualifications
  • Prior experience in an Executive Administrative or high-level Administrative role (required)
  • Strong Microsoft Office skills (Excel, Outlook, Word, PowerPoint required)
  • Experience supporting senior leadership (Director level and above preferred)
  • High level of professionalism and confidentiality
  • Strong organizational and multitasking skills
  • Excellent written and verbal communication skills
  • Ability to work fully onsite
 

Meet Your Recruiter

Tami Van

Qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or genetic information. 

 As one of the most respected names in engineering staffing, Sterling has hundreds of opportunities with top employers. If you’ve got a friend or colleague seeking their next move in engineering, we could have their next opportunity. We offer a referral bonus for every referral that we place. Submit referral now. 

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About Buffalo Grove, IL

Looking to kickstart your career in the vibrant area surrounding Buffalo Grove, Illinois? Explore our job opportunities in this thriving community where endless growth opportunities await. Nestled in the heart of Lake County, this charming suburb offers a perfect blend of urban amenities and picturesque natural beauty. With renowned art galleries like the Buffalo Creek Art Center, dynamic theaters such as the Metropolis Performing Arts Centre, and easy access to professional sports teams like the Chicago Bears, there's something for everyone here. Indulge in local delicacies like deep dish pizza and Chicago-style hot dogs, then unwind at the beautiful Buffalo Creek Forest Preserve. Join us in Buffalo Grove, IL, and let your career flourish in this captivating location!